Privacy Policy

AYIXIA ("we", "our", or "us") is an environmental intelligence company headquartered in Cotonou, Benin. We build AI-powered geospatial analytics, satellite data infrastructure, and environmental monitoring systems for governments, research institutions, and organisations across Africa and beyond. This Privacy Policy explains how we collect, use, store, and protect information when you visit our website, contact us, or engage with our services.

1. Information We Collect

We collect information in the following ways:

• Contact information — When you fill out our contact form or send us an email, we collect your name, email address, organisation, and the content of your message.
• Usage data — We may collect anonymised data about how visitors interact with our website, including pages visited, time spent, and referring URLs, via analytics tools.
• Geospatial and environmental data — In the course of delivering our services, we process satellite imagery, sensor data, and geographic datasets. This data is typically non-personal and relates to land, ecosystems, and infrastructure.
• Professional information — If you apply for a position at AYIXIA, we collect your CV, cover letter, and relevant professional history.

2. How We Use Your Information

We use the information we collect to:

• Respond to your enquiries and provide requested services
• Improve the performance and content of our website
• Communicate updates about AYIXIA's work, publications, or events (only where you have opted in)
• Process job applications and manage recruitment
• Comply with applicable legal obligations in Benin and internationally
• Conduct research and analysis to improve our environmental intelligence products

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

3. Legal Basis for Processing

Where applicable under data protection law (including the ECOWAS Supplementary Act on Personal Data Protection and the principles of the GDPR for international data transfers), we process your personal data on the following legal bases: your consent, the performance of a contract, compliance with a legal obligation, or our legitimate interests in operating and improving our services.

4. Data Storage and Security

Your data is stored on secure servers. We implement appropriate technical and organisational measures to protect personal information against unauthorised access, alteration, disclosure, or destruction. Access to personal data is restricted to AYIXIA staff and contractors who need it to perform their duties, and who are bound by confidentiality obligations.

While we take data security seriously, no method of transmission over the internet is 100% secure. We encourage you to contact us immediately at contact@ayixia.com if you believe your data has been compromised.

5. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Contact form submissions are retained for up to 24 months. Job application data is retained for up to 12 months after the close of a recruitment process, unless you request earlier deletion.

6. Cookies and Analytics

Our website may use cookies and similar tracking technologies to understand how visitors use the site. These may include session cookies (which expire when you close your browser) and persistent cookies (which remain on your device for a set period). You can control cookie settings through your browser preferences. Disabling cookies may affect the functionality of certain parts of our website.

7. Third-Party Services

We may use third-party tools and services (such as analytics platforms, cloud hosting providers, and communication tools) that process data on our behalf. These providers are contractually obligated to handle data in accordance with applicable privacy laws and our instructions. We do not permit them to use your data for their own purposes.

8. International Data Transfers

AYIXIA operates primarily in West Africa and may transfer data to service providers located in other regions. Where such transfers occur, we ensure appropriate safeguards are in place, including standard contractual clauses or equivalent protections, to maintain the security and integrity of your data.

9. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate or incomplete data
• Request deletion of your personal data
• Object to or restrict certain types of processing
• Withdraw consent at any time (where processing is based on consent)
• Lodge a complaint with a relevant data protection authority

To exercise any of these rights, please contact us at contact@ayixia.com.

10. Children's Privacy

Our website and services are not directed at children under the age of 16. We do not knowingly collect personal data from minors. If you believe a child has provided us with personal information, please contact us and we will promptly delete it.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we do, we will revise the "Last updated" date at the top of this page. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your data, please contact us: